What Is a Biometric Time Clock?

A biometric time and attendance system is a time clock that tracks some unique physical characteristic of each employee when they clock in or out.

There are many types of biometric data and biometric time clocks. Biometric data can comprise vascular patterns, fingerprints, iris patterns and voice recognition.

A fingerprint time clock requires employees by a fingerprint previously stored in your system. A worker places a finger on the device’s fingerprint scanner to unlock the system for employee time tracking. However, his or her finger must be clean in order for the device to register a reading. On many construction job sites, this isn’t possible.

Facial recognition is a biometric system that uses artificial intelligence to match an employee’s face with a photo. This requires a significant investment by the company or ownership in a late phone model for all employees.

In ExakTime Mobile’s case, our time clock app snaps a photograph of the employee every time they clock in or out. This photo is then stored next to the clock-in in our cloud software for quick, anytime review at the office.

Regardless of which method is used, biometrics cannot be forged or faked, which makes it a foolproof method for accurately tracking your employees’ time.

Biometrics have quickly become a popular way to track time attendance for companies across the world.

The technology adds security to the time tracking software and prevents employees from stealing company time, by punching fellow employees in or out (buddy punching), for example.

This type of time and attendance systems use the biometrics of each employee in order to clock in and out of the system during the day. Reports can then be generated for each employee and sent to payroll with ease.


Improved compliance

A biometrics attendance system can also help your company improve its compliance with employment laws.

Should the Department of Labor audit your business, a system using biometrics will make it easier to pull records of individual employees or a group of employees so that a decision can be made as soon as possible.

Ease of use

PTO tracking software is that it is incredibly easy to install and use.

No matter how simple a previous system was, the software will not confuse employees in the least bit.

All they need to do is scan their fingerprint on the device at the office and it will be entered into the system with their name and other information.

It will take all of a 30 minute meeting with employees to explain the new system and show them how it works. It is also worth noting that the system is secure and personal data can’t be compromised.

Employee accountability is improved

Employee accountability can be improved by using time and attendance software that uses biometrics.

These systems create reports for every employee in the system that show when he or she worked, how long they worked, the breaks they took and much more.

This means that any biometric-based report will show management if employees are taking too long on their breaks, are not reporting to work, are clocking in too early or too late and if they are taking too many breaks during the day.

This will force employees to hold themselves more accountable at the office, increasing their productivity.

Biometrics prevent buddy punching

The beauty of biometrics is that it prevents all ‘buddy punching’.

‘Buddy punching’ used to be a major problem with companies when attendance was kept using time sheets or passwords to log into an online time clock.

Since the employee needs to use his or her fingerprint to clock in and out of the system, no one else in the office can do so for them when they are not present.

This prevents time theft and keeps everyone honest

Eliminates time theft

Companies have had trouble with time theft in the past and will likely have the same problems in the future if nothing is done.

But how were employees stealing company time?

They might not have logged their breaks properly, or wrote down that they left work 15 minutes after they really left.

Employees might also have purposefully clocked in and out of work one minute before and one minute after their shift to gain time paid in each payroll period.

All of this can be eliminated with a biometric attendance system. When companies eliminate time theft, they save money and make it a better place to work.

Decrease burden on payroll department

Along with increasing the accuracy of the payroll department, biometrics time attendance can also decrease the burden on a payroll department.

No longer do employees need to keep files upon files of paperwork or spend time scanning the documents into the system in order to print checks.

A biometrics time attendance system will reduce the amount of paperwork the payroll department has to complete each pay period and offers a place for all employees to check their hours worked, PTO earned and PTO used year-to-date.

Increase accuracy of payroll

A biometrics time attendance system will increase the accuracy of payroll in each and every pay period.

When attendance used to be kept using paperwork it would take hours to go over every single employee’s time sheet, and then enter it into the computer system to print checks.

With biometric attendance systems, companies can cut the amount of time spent on payroll each period. The system dramatically reduces the time it takes to put a 100% accurate report: around 20 minutes or so.

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