HOW TO PASSWORD YOUR DOCUMENT IN MS WORD

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password is a set of secret characters or words used to authenticate access to a digital system. Passwords help ensure that computers or data can only be accessed by those who were granted the right to view or access them.

A password is also a string of characters used to verify the identity of a user during the authentication process. Passwords are typically used in conjuncture with a username; they are designed to be known only to the user and allow that user to gain access to a device, application or website. Passwords can vary in length and can contain letters, numbers and special characters. Other terms that can be used interchangeably are passphrase for when the password uses more than one word, and passcode and passkey for when the password uses only numbers instead of a mix of characters, such as a personal identification number.

The Importance of passwords

Passwords provide the first line of defense against unauthorized access to your computer and personal information. The stronger your password, the more protected your computer will be from hackers and malicious software. You should maintain strong passwords for all accounts on your computer.

Here are some useful tips to for creating strong passwords and keeping your information secure.

  1. Use a unique password for each of your important accounts (i.e. email and online banking). Do not use the same password across multiple accounts.
  2. Your password should be at least 8 characters long. Password should consist of lowercase and uppercase letters, numbers and symbols. A long password will offer more protection than a short password if it is properly constructed.
  3. Do not use personal information such as your name, age, date of birth, child’s name, pet’s name, or favorite color/song when constructing your password.
  4. Avoid consecutive keyboard combinations (i.e. qwerty or asdfg).
  5. Look around and make sure no one is watching while you enter your password. If somebody is, politely ask them to look away.
  6. Always log off/sign out if you leave your device for the day – it just takes a few seconds to do and it’ll help ensure that no one uses your system for malicious purposes.
  7. Avoid entering passwords on computers you don’t control – they may have malicious software installed to purposely steal your password.
  8. Avoid entering passwords when connected to unsecured Wi-Fi connections (like at an airport or coffee shop) – hackers can intercept your passwords and data over unsecured connections.
  9. Never tell your password to anyone.
  10. Change your passwords regularly and avoid using same password over and over again.
  11. Never write down your passwords on a sticky paper and hide underneath your workstation or telephone. Somebody will find it.
  12. Always select “never” when your Internet browser asks for your permission to remember your passwords.

We all have a responsibility to keep our information secure. These guidelines will help you avoid most of the pitfalls you may encounter along the way.

There’s dozens of apps that let you encrypt your folders. But luckily, Windows offers its own built-in options for password protecting folders.

It’s totally free and easy to password protect a folder in Windows. However, there are a few downsides.about:blank

The first is that you need to be running Windows 10 Pro Home version won’t let you. The second is that once you set the password, there’s no way to recover it if you forget it.

Here’s how to password protect a folder on your PC.

First, open the Office document you would like to protect. Click the File menu, select the Info tab, and then select the Protect Document button. Click Encrypt with Password.
 

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Enter your password then click OK.

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Enter the password again to confirm it and click OK.

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Microsoft Word will now indicate the document is protected. Each time you open the document, you will be prompted to enter your password to access its contents.

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