How To Use Reference Tab In Ms Word 2016

What Is Microsoft Word?

You may be wondering: what type of program is Microsoft Word? A good definition is that it’s a word processor. That’s an application you use to “process”— format, manipulate, save, print, share — a text-based document. 

Microsoft Word is arguably the most popular word processor on the planet. That’s because it’s part of Microsoft’s Office Suite, which is installed in 1 billion devices in the world (according to groovyPost). 

When Word 1.0 for Windows was released in 1989, it was one of the first word processors that offered a WYSIWYG (what you see is what you get) interface. 

This combination of ease of use and robust features makes it the go-to word processor in both homes and offices today. It’s now also available for the Mac operating system as well as a web-based version through an Office 365 subscription.

What Is Microsoft Word Used For?

Now you’re ready to learn how to use MS Word. Use it to create many kinds of business and person documents. Here’s just a sampling of how to use

For Business or School

Microsoft Office’s Word is a great tool for creating business documents. Of course, you could design business and school documents from scratch. Or you could get a head start using a professionally designed template.

MS Word Proposal Template
This professionally designed template from Envato Elements ensures that you make the right impression.

For Personal Purposes

MS Word Gift Certificates
One of the uses of MS Word is to create gift certificates.

There are also many personal uses of MS Word. Here are just a few:

As you can see, Microsoft Word comes in very handy for both your personal and professional lives!

How to Get Started Using Microsoft Word (+Top MS Word Features)

Microsoft Word has become more intuitive through the years. Even if you’re just starting to use it, you can easily figure things out and navigate your way through the simplest tasks. 

That said, it’s got a ton of features for the more advanced user. And you’re not aware of those features and how to use them, you can miss out on things that can make your workflow much easier.

1. Make Your Way Around: The Microsoft Word User Interface

Whichever version you’re using, the user interface is very similar:

What Is MS Word - Interface

The main menu gives you access to the major command groups:

  • file
  • edit
  • view
  • insert
  • format
  • tools
  • table
  • window
  • help

Click on any of these items to reveal more detailed commands. For example, when you click on File, you get the following options.

MS Word - File command options

Next, you see the Quick Access Toolbar lets complete frequently used tasks in Word with a single click. These include:

  • save
  • undo
  • redo
  • print
  • search

This is also where you see the title of the document you’re working on.

You can customize which buttons appear on your Quick Access Toolbar

1. Go to Word > Preferences….

Microsoft Word - File preferences

The Word Preferences dialog opens. 

2. Click on the Ribbon & Toolbar button.

MS Word Preferences dialog

The Ribbon & Toolbar dialog pops up. 

3. Click on the Quick Access Toolbar button.

Microsoft Word Ribbon  Toolbar dialog

4. Add, remove, or reorder the command buttons.

To add a button to your Quick Access Toolbar, find the command you wish to add from the left box. Click to select it, then click the right arrow. This moves it to the box on the right.

To remove a command from your Quick Access Toolbar, click on a command on the right. Then, click the left arrow.

You can also drag and drop the commands in your Quick Access Toolbar to change the order in which they appear.

5. When you’re done, click Save.

Next, you’ll find the tab and ribbon. Each tab displays a different ribbon of buttons for various related commands. For example, the Home tab displays this ribbon:

tabs ribbons

Follow the same steps above to customize the ribbon for each tab. Instead of selecting Quick Access Toolbar in the Ribbon & Toolbar dialog, click on the Ribbon button.

Let’s look at just some of the things you can do.

2. Create a New Document

You could fire up Microsoft Word and create a document from scratch. The interface is intuitive enough to figure out. But if you need it, here’s a quick guide to creating, opening, and saving files:

Earlier versions of Word create files in the DOC file format, a proprietary format. This means only Microsoft Word officially supported files with the DOC extension. But with some reverse engineering, other applications were able to open and save DOC files. That said, they may not fully support all its formatting and features.

Since 2007, Word started saving files as DOCX by default. The X stands for XML standard or Open Office Extensible Markup Language. 

DOCX makes for smaller files that are less prone to corruption. It can also be read by any robust word processor, like Google Docs. DOCX is now the standard file format of Word documents. Although, Word can save to DOC and other file formats as well (see Exporting to Other File Formats below).

3. Work With Text in MS Word

Microsoft Word shines when it comes to manipulating and formatting text. You can create the most basic, plain text-based documents to extremely creative layouts that previously required graphic design software.


The References Tab  is a style that allows you to create a table of contents, footnotes, citations, cross-references, select MLA or APA or ISO formats and so on. You can also turn your Works Cited into a collection of records and use them in the future.

How do you reference on Word 2016?

Create a source

  1. On the References tab, click the arrow next to Bibliography Style, and click the style that you want to use for the citation and source. …
  2. Click at the end of the sentence or phrase that you want to cite.
  3. On the References tab, click Insert Citation.

How do you create a reference list?

What to Include on a Reference List

  1. Include the reference’s full contact information. List their full name, title, and company in addition to their street address, phone, and email. …
  2. Include your contact information. …
  3. Add a title to the page. …
  4. Be consistent with your formatting. …
  5. Check for accuracy.


What are the benefits of using a reference manager?


reference manager will save you a great deal of time organising your sources. It’s easy to save references from online sources. Often you can do this with a single click. It makes it far easier to organise your references, and keep track of what you’ve already read.

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