Keyboard short cuts helps to make our work easy and fast especially when we are typing and we desire to meet our target.,our focus in this article is on microsoft powerpoint and includes the following versions
- Microsoft office 2003,2007,20010,2013,and 2016.
| Go to “Tell me what you want to do” | Alt + Q |
| Zoom | Alt + W, Q, Tab to value you want |
| Switch between outline and thumbnail pane | Ctrl + Shift + Tab |
| Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) | Ctrl + Enter |
| Insert a new slide | Ctrl + M |
| Duplicate the current side | Ctrl + D |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Display the font dialog box | Ctrl + T or Ctrl + Shift + F |
| Change case | Shift + F3 |
| Apply superscript formatting | Ctrl + Equal sign |
| Apply subscript formatting | Ctrl + Shift + Plus sign |
| Remove manual character formatting | Ctrl + Spacebar |
| Center a paragraph | Ctrl + E |
| Justify a paragraph | Ctrl + J |
| Left align a paragraph | Ctrl + L |
| Right align a paragraph | Ctrl + R |
| Promote a paragraph in an outline | Alt + Shift + Left arrow |
| Demote a paragraph in an outline | Alt + Shift + Right arrow |
| Move selected outline paragraphs up | Alt + Shift + Up arrow |
| Move selected outline paragraphs down | Alt + Shift + Down arrow |
| Display outline heading level 1 | Alt + Shift + 1 |
| Expand outline text below a heading | Alt + Shift + + |
| Collapse outline text below a heading | Alt + Shift + – |
| Collapse or show all text or headings | Alt + Shift +A |
| Show or hide the grid | Shift + F9 |
| Show or hide the guides | Alt + F9 |
| Activate the pen tool during a show | Ctrl + P |
| Erase pen tool drawings during a show | E |
| Turn off the pen tool during a show | Esc |
| Change the pen to a pointer during a show | Ctrl + A |
| Hide the pointer or pen during a show | Ctrl + H |
| Move to the next hyperlink during a show | Tab |
| Make the screen go black during a show | B |
| Make the screen go white during a show | W |
| Stop or restart an automatic show | S |
| Return to the first slide during show | 1 + Enter |
| Group Items (with items selected) | Ctrl + G |
| Ungroup | Ctrl + Shift + G |
| During presentation, Go to slide number | Slide number + Enter |
| Copy formatting of selected shape | Ctrl + Shift + C |
| Paste formatting only to another shape | Ctrl + Shift + V |
| Insert hyperlink | Ctrl + K |
| Stop the show. Press S again to restart the show | S |
| End the slide show | Esc |
| Select to the end of a word | Ctrl + Shift + Right arrow |
| Select to the beginning of a word | Ctrl + Shift + Left arrow |
| Select all objects | Ctrl + A (on Slides tab) |
| Select all slides | Ctrl + A (in Slide Sorter view) |
| Select all text | Ctrl + A (on the Outline tab) |
| Delete one word to the left | Ctrl + Backspace |
| Delete one word to the right | Ctrl + Delete |
| Cut selected object or text | Ctrl + X |
| Copy selected object or text | Ctrl + C |
| Paste cut or copied object or text | Ctrl + V |
| Undo | Ctrl + Z |
| Redo | Ctrl + Y |
| Open Find dialog box | Ctrl + F |
| Cancel | Esc |
| Move to File tab ribbon | Alt + F, use letters to navigate |
| Move to Home tab ribbon | Alt + H, use letters to navigate |
| Move to Insert tab ribbon | Alt + N, use letters to navigate |
| Move to Design tab ribbon | Alt + G, use letters to navigate |
| Move to Transitions tab ribbon | Alt + K, use letters to navigate |
| Move to Animations tab ribbon | Alt + A, use letters to navigate |
| Move to Slide Show tab ribbon | Alt + S, use letters to navigate |
| Move to Review tab ribbon | Alt + R, use letters to navigate |
| Move to View tab ribbon | Alt + W, use letters to navigate |
| On the ribbon, to move between commands | Tab or Shift-tab |
| To move between groups on a ribbon | Ctrl + Right Arrow or Ctrl + Left Arrow |
| Activate a selected command on the ribbon | Spacebar or Enter key |
| Open a gallery on the ribbon | Spacebar or Enter key |
| Finish with a control on the ribbon and move back to the document | Enter key |
| Expand or collapse the ribbon | Ctrl + F1 |
| Help | F1 |
| Edit in selected placeholder | F2 |
| Repeat | F4 |
| Run a presentation | F5 |
| View the slide show from the current slide forward | Shift + F5 |
| Move clockwise among panes in Normal view | F6 |
| Move counterclockwise among panes in Normal view | Shift + F6 |
| Spellcheck | F7 |
| Display ribbon key tip letters | F10 |
| Opens Save As dialog box | F12 |
| Action | Shortcut Key |
|---|---|
| Switch between outline and thumbnail pane | Ctrl + Shift + Tab |
| Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) | Ctrl + Enter |
| Insert a new slide | Ctrl + M |
| Duplicate the current side | Ctrl + D |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Display the font dialog box | Ctrl + T or Ctrl + Shift + F |
| Change case | Shift + F3 |
| Apply superscript formatting | Ctrl + Equal sign |
| Apply subscript formatting | Ctrl + Shift + Plus sign |
| Remove manual character formatting | Ctrl + Spacebar |
| Center a paragraph | Ctrl + E |
| Justify a paragraph | Ctrl + J |
| Left align a paragraph | Ctrl + L |
| Right align a paragraph | Ctrl + R |
| Promote a paragraph in an outline | Alt + Shift + Left arrow |
| Demote a paragraph in an outline | Alt + Shift + Right arrow |
| Move selected outline paragraphs up | Alt + Shift + Up arrow |
| Move selected outline paragraphs down | Alt + Shift + Down arrow |
| Display outline heading level 1 | Alt + Shift + 1 |
| Expand outline text below a heading | Alt + Shift + + |
| Collapse outline text below a heading | Alt + Shift + – |
| Collapse or show all text or headings | Alt + Shift +A |
| Show or hide the grid | Shift + F9 |
| Show or hide the guides | Alt + F9 |
| Run a presentation | F5 |
| Activate the pen tool during a show | Ctrl + P |
| Erase pen tool drawings during a show | E |
| Turn off the pen tool during a show | Esc |
| Change the pen to a pointer during a show | Ctrl + A |
| Hide the pointer or pen during a show | Ctrl + H |
| Move to the next hyperlink during a show | Tab |
| Make the screen go black during a show | B |
| Make the screen go white during a show | W |
| Stop or restart an automatic show | S |
| Return to the first slide during show | 1 + Enter |
| Group Items (with items selected) | Ctrl + G |
| Ungroup | Ctrl + Shift + G |
| During presentation, Go to slide number | Slide number + Enter |
| Move clockwise among panes in Normal view | F6 |
| Move counterclockwise among panes in Normal view | Shift + F6 |
| Copy formatting of selected shape | Ctrl + Shift + C |
| Paste formatting only to another shape | Ctrl + Shift + V |
| Insert hyperlink | Ctrl + K |
| Help | F1 |
| View the complete slide show | F5 |
| View the slide show from the current slide forward | Shift + F5 |
| Spellcheck | F7 |
| Opens Save As dialog box | F12 |
| Stop the show. Press S again to restart the show | S |
| End the slide show | Esc |
| Select to the end of a word | Ctrl + Shift + Right arrow |
| Select to the beginning of a word | Ctrl + Shift + Left arrow |
| Select all objects | Ctrl + A (on Slides tab) |
| Select all slides | Ctrl + A (in Slide Sorter view) |
| Select all text | Ctrl + A (on the Outline tab) |
| Delete one word to the left | Ctrl + Backspace |
| Delete one word to the right | Ctrl + Delete |
| Cut selected object or text | Ctrl + X |
| Copy selected object or text | Ctrl + C |
| Paste cut or copied object or text | Ctrl + V |
| Undo | Ctrl + Z |
| Redo | Ctrl + Y |
| Open Find dialog box | Ctrl + F |
| Action | Shortcut Key |
|---|---|
| Switch between outline and slide view | Ctrl + Shift + Tab |
| Insert a new slide | Ctrl + M |
| Duplicate the current side | Ctrl + D |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Display the font dialog box | Ctrl + T |
| Change case | Shift + F3 |
| Promote a paragraph in an outline | Alt + Shift + Left arrow |
| Demote a paragraph in an outline | Alt + Shift + Right arrow |
| Move selected outline paragraphs up | Alt + Shift + Up arrow |
| Move selected outline paragraphs down | Alt + Shift + Down arrow |
| Display outline heading level 1 | Alt + Shift + 1 |
| Expand outline text below a heading | Alt + Shift + + |
| Collapse outline text below a heading | Alt + Shift + – |
| Collapse or show all text or headings | Alt + Shift +A |
| Show or hide the grid | Shift + F9 |
| Show or hide the guides | Alt + F9 |
| Run a presentation | F5 |
| Activate the pen tool during a show | Ctrl + P |
| Erase pen tool drawings during a show | E |
| Turn off the pen tool | Esc |
| Change the pen to a pointer | Ctrl + A |
| Hide the pointer or pen | Ctrl + H |
| Move to the next hyperlink | Tab |
| Make the screen go black during a show | B |
| Make the screen go white during a show | W |
| Stop or restart an automatic show | S |
| Return to the first slide | 1 + Enter |
| Group Items (with items selected) | Ctrl + G |
| Ungroup | Ctrl + Shift + G |
| During presentation, Go to slide number | Slide number + Enter |
| Move clockwise among panes in Normal view | F6 |
| Move counterclockwise among panes in Normal view | Shift + F6 |
| Copy formatting of selected shape | Ctrl + Shift + C |
| Paste formatting only to another shape | Ctrl + Shift + V |
| Insert hyperlink | Ctrl + K |
| Help | F1 |
| View the complete slide show | F5 |
| View the slide show from the current slide forward | Shift + F5 |
| Spellcheck | F7 |
| Opens Save As dialog box | F12 |
| Stop the show. Press S again to restart the show | S |
| End the slide show | Esc |
| Action | Shortcut Key |
|---|---|
| Switch between outline and slide view | Ctrl + Shift + Tab |
| Insert a new slide | Ctrl + M |
| Duplicate the current side | Ctrl + D |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Display the font dialog box | Ctrl + T |
| Change case | Shift + F3 |
| Promote a paragraph in an outline | Alt + Shift + Left arrow |
| Demote a paragraph in an outline | Alt + Shift + Right arrow |
| Move selected outline paragraphs up | Alt + Shift + Up arrow |
| Move selected outline paragraphs down | Alt + Shift + Down arrow |
| Display outline heading level 1 | Alt + Shift + 1 |
| Expand outline text below a heading | Alt + Shift + + |
| Collapse outline text below a heading | Alt + Shift + – |
| Collapse or show all text or headings | Alt + Shift +A |
| Show or hide the grid | Shift + F9 |
| Show or hide the guides | Alt + F9 |
| Run a presentation | F5 |
| Activate the pen tool during a show | Ctrl + P |
| Erase pen tool drawings during a show | E |
| Turn off the pen tool | Esc |
| Change the pen to a pointer | Ctrl + A |
| Hide the pointer or pen | Ctrl + H |
| Move to the next hyperlink | Tab |
| Make the screen go black during a show | B |
| Make the screen go white during a show | W |
| Stop or restart an automatic show | S |
| Return to the first slide | 1 + Enter |
| Group Items (with items selected) | Ctrl + G |
| Ungroup | Ctrl + Shift + G |
| During presentation, Go to slide number | Slide number + Enter |
| Move clockwise among panes in Normal view | F6 |
| Move counterclockwise among panes in Normal view | Shift + F6 |
| Copy formatting of selected shape | Ctrl + Shift + C |
| Paste formatting only to another shape | Ctrl + Shift + V |
| Insert hyperlink | Ctrl + K |
| Action | Shortcut Key |
|---|---|
| Switch between outline and side view | Ctrl + Shift + Tab |
| Insert a new slide | Ctrl + M |
| Duplicate the current side | Ctrl + D |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Display the font dialog box | Ctrl + T |
| Open the properties for an object | Double-click the object |
| Promote a paragraph in an outline | Alt + Shift + Left arrow |
| Demote a paragraph in an outline | Alt + Shift + Right arrow |
| Move selected outline paragraphs up | Alt + Shift + Up arrow |
| Move selected outline paragraphs down | Alt + Shift + Down arrow |
| Display outline heading level 1 | Alt + Shift + 1 |
| Expand outline text below a heading | Alt + Shift + + |
| Collapse outline text below a heading | Alt + Shift + – |
| Collapse or show all text or headings | Alt + Shift +A |
| Show or hide the grid | Shift + F9 |
| Show or hide the guides | Alt + F9 |
| Change grid and guide settings | Ctrl + G |
| Activate the pen tool during a show | Ctrl + P |
| Erase pen tool drawings during a show | E |
| Turn off the pen tool | Esc |
| Change the pen to a pointer | Ctrl + A |
| Hide the pointer or pen | Ctrl + H |
| Move to the next hyperlink | Tab |
| Make the screen go black during a show | B |
| Make the screen go white during a show | W |
| Stop or restart a show | S |
| Return to the first slide | 1 + Enter |
