WHAT IS MS EXCEL?

Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications

Excel is a software program created by Microsoft that uses spreadsheets to organize numbers and data with formulas and functions. Excel analysis is ubiquitous around the world and used by businesses of all sizes to perform financial analysis.

Features of MS Excel

Various editing and formatting can be done on an Excel spreadsheet. Discussed below are the various features of MS Excel. 

The image below shows the composition of features in MS Excel:

• Home
  • Comprises options like font size, font styles, font colour, background colour, alignment, formatting options and styles, insertion and deletion of cells and editing options
• Insert
  • Comprises options like table format and style, inserting images and figures, adding graphs, charts and sparklines, header and footer option, equation and symbols
• Page Layout
  • Themes, orientation and page setup options are available under the page layout option
• Formulas
  • Since tables with a large amount of data can be created in MS excel, under this feature, you can add formulas to your table and get quicker solutions 
• Data
  • Adding external data (from the web), filtering options and data tools are available under this category
• Review
  • Proofreading can be done for an excel sheet (like spell check) in the review category and a reader can add comments in this part 
• View
  • Different views in which we want the spreadsheet to be displayed can be edited here. Options to zoom in and out and pane arrangement are available under this category

For those willing to learn more about MS Excel, can refer to the video given below and understand every small aspect of this program in detail.

Benefits of Using MS Excel

MS Excel is widely used for various purposes because the data is easy to save, and information can be added and removed without any discomfort and less hard work.

Given below are a few important benefits of using MS Excel:

• Easy To Store Data: Since there is no limit to the amount of information that can be saved in a spreadsheet, MS Excel is widely used to save data or to analyse data. Filtering information in Excel is easy and convenient.
• Easy To Recover Data: If the information is written on a piece of paper, finding it may take longer, however, this is not the case with excel spreadsheets. Finding and recovering data is easy.
• Application of Mathematical Formulas: Doing calculations has become easier and less time-taking with the formulas option in MS excel
• More Secure: These spreadsheets can be password secured in a laptop or personal computer and the probability of losing them is way lesser in comparison to data written in registers or piece of paper.
• Data at One Place: Earlier, data was to be kept in different files and registers when the paperwork was done. Now, this has become convenient as more than one worksheet can be added in a single MS Excel file.
• Neater and Clearer Visibility of Information: When the data is saved in the form of a table, analysing it becomes easier. Thus, information is a spreadsheet that is more readable and understandable.

Competitive exam aspirants must also be aware of other subjects which are a part of the Government exam syllabus. To review and analyse the same, refer to the links below:

MS Excel – Points To Remember

There are certain things which one must know with respect to MS Excel, its applications and usage:

• An MS Excel file is saved with an extension of .xls
• Companies with large staff and workers use MS Excel as saving employee information becomes easier
• Excel spreadsheets are also used in hospitals where the information of patients can be saved more easily and can be removed conveniently once their medical history is cleared
• The sheet on which you work is called a Worksheet
• Multiple worksheets can be added in a single Excel file
• This is a data processing application

HOW TO WRAP TEXT IN MS EXCEL

Wrapping text in an Excel cell makes it easier to view all of the data in that cell. A wrapped cell expands as you type into it, so it will always fit everything you type. 

Wrapping text isn’t the default option in Microsoft excel but it’s a simple adjustment to make. There are two ways to wrap text in Excel — you can either edit the settings to wrap text automatically or you can manually enter line breaks. 

Note, however, that you may have to adjust the row height, to ensure that all your text is visible. 

What is Text Wrap?

This means that if text is too long to fit inside its cell, it will automatically adjust to appear on multiple lines within the cell.

The data inside the cell will not change and no line break characters will be inserted. It will only appear to be formatted on multiple lines.

The above example you can see the text inside cell B2 extends well past the width of the cell and spills over cell to the right.

How to wrap text in Excel automatically

1. Open Excel on your Mac or PC and select the cells that you want to format.

2. Select the “Home” tab, then find the wrap text icon and click “Wrap Text.”

3. Alternatively, you can select “Format” from the menu at the top, hit “Cells” and then select “Wrap Text” under the “Alignment” tab.

4. Note that the size of the cell impacts the text that you see. For example, if you change the width of the cell, the data wrapping will automatically adjust to fit the new space.

If your wrapped text isn’t all visible, it could be because the row is set to a specific height that can’t accommodate the amount of text, or that the text is in a range of cells that’s been merged.

Here’s how to adjust the height of a cell:

1. Select the cell or cells that you want to adjust the row height of.

2. Select the “Format” tab, then select “Height.”

3. From there, you can either:

• Select “AutoFit Row Height” to automatically adjust the row height to fit your text.
• Specify the exact height of the row by selecting “Row Height” and typing the height (in pixels) into the box.

How to wrap text in Excel manually with line breaks

1. To manually break up the text to move it onto another line, first double click on the cell, in the spot where you want to make the line break.

2. Once in the cell, click on the location where you want to make the line break and hit “Alt + Enter.” This will move the text down one line.

3. Once you click out of the cell, the text will wrap.

Remove Wrap Text

It’s just as easy to remove wrap text formatting as it is to apply it in the first place.

Remove Formatting

Select the cells from which you want to remove the formatting and then perform any of these methods.

• Go to the Home tab and press the Wrap Text command.
• Open the Format Cells menu and uncheck the Wrap text option in the Alignment tab.
• Use the Alt ➜ H ➜ W keyboard shortcut.

The exact same commands used to apply the formatting can be used to remove the formatting as well!

Remove Manually Added Line Breaks

If you’ve manually added line break characters to your text to achieve a wrapping effect, then you will need to remove them using a find and replace method.

Press Ctrl + H to open the find and replace dialog box.

Place the cursor in the Find what section and press Ctrl + J to add a line break character. Leave the Replace with section empty and then press the Replace All button.

This will replace all the line break character that you manually added by nothing thereby removing them.

IMPORTANCE OF TEXT WRAPPING IN MS EXCEL

Wrapping text in an Excel cell makes it easier to view all of the data in that cell. A wrapped cell expands as you type into it, so it will always fit everything you type. Wrapping text isn’t the default option in Microsoft Excel, but it’s a simple adjustment to make

Wrapping text around figures, also called graphic objects or images, can give your documents a more polished look and help focus attention on the most important content

Conclusions

Wrapping text is a great option for styling your spreadsheets and making them more readable.

It’s great too, because it’s very easy to do.

What’s your favourite method? Let me know in the comments!